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Privacy Policy

Somerset and Wiltshire Land Rover Club (collectively “the club”, “we” and “us”, “data controller”) respect your privacy. We ensure that your privacy is protected when using our website or when placing online orders with us.

Somerset and Wiltshire Land Rover Club provides you with goods and services and is the data controller of the personal data that you provide when you order goods.
The Data Protection Officer for Somerset and Wiltshire Land Rover Club can be contacted via contact form that can be found at the bottom of this page.

This Privacy Policy describes how your personal information is collected, used, and shared when you visit or make a purchase from swlrc.sumup.link (the “Site”).

The Somerset and Wiltshire Land Rover Club Ltd (hereinafter called ‘The Club’) holds and processes information and data about its members, regulated under the Companies Act 2006. This policy details how personal data will be stored and managed, in line with data protection regulations and the General Data Protection Regulations (GDPR). This policy will be reviewed on an annual basis to ensure to ensure The Club is compliant under current legislation. Data protection aims to protect an individual’s rights to privacy by regulating how organisations obtain, store and use their personal data. These rules provide individuals with certain rights and imposes certain duties on organisations. Young people and adults have the same data protection rights under the law.

Personal Data is any information held about a living individual who can be identified from the information itself, or other information held. Names, addresses and role can all be ways of identifying the individual, as can images of that person. The Club does not envisage dealing with Sensitive Personal Data, however extra care will be taken if this occurs.
The club has determined a lawful basis for holding and processing Personal Data of its members which is a Legitimate Interest for administering and running the company. We will obtain consent from each Data Subject through the annual membership form, which will allow the storage and processing of the supplied data.

The Data Controller determines what personal data is held, why it’s held and how it is processed. Processing can include obtaining, recording, retaining, revising, sharing and destroying data. The Club’s data controller is the club committee, who can be contacted via the current Secretary, whose details are listed on The Club’s website. To ensure data is handled correctly, our primary Data Processor is the current Membership Secretary.

The basic principles of GDPR are listed below, and ensures that data is;
• Processed fairly and lawfully;
• Obtained for a specified and lawful purpose;
• Adequate, relevant and not excessive for purpose;
• Accurate and up-to-date;
• Kept only for as long as required;
• Processed in accordance with the data subjects rights;
• Be kept secure proportionately to the level of harm that could result if unauthorised access occurs;
• Not transmitted outside the European Economic Area (EEA) without consent from the data subject.

The forms used to collect personal data will contain a privacy notice, detailed below, and will inform members as to why the information is being collected, and what it will be used for. Personal data will only be used for appropriate activities and this may include, but not limited to, distribution of the club magazine, communication with members regarding their membership, updates from any authorised Third-Parties (such as the Motor Sports Association and the Association of Land Rover Clubs) and notification of information relating to The Clubs’ events. The Club will ensure that any Third Parties used are compliant with the current regulations and only the essential information will be transferred.

Members will only be asked to provide data which is relevant for membership and contact purposes which will include Name, Address, Telephone Number and Email address.
The Club has a responsibility to ensure all personal data is kept updated, and members will be required to let the current Membership Secretary know of any changes. Any reported alterations must be implemented by The Club within one month.

All members have a right to access any personal data that is being held by The Club, in both electronic and paper form about themselves. Members also have the Right to Erasure. Any person may exercise these rights by submitting a request to the Club Chairperson or Secretary. The Club aims to reply to these requests within a month, however the time-period may be extended if the request is complex. If a request for a Right for Erasure is received, it will be necessary to identify which data can be erased. Under the Companies Act 2006, there is a requirement to all Limited Companies to retain the Names and Addresses of all its current members, as well as holding the Names and Addresses of former members for 10 years after the date their membership ceased.

If a member leaves the club, all personal information will be deleted from our records after three months of the membership ceasing, apart from the information as required by the Companies Act as detailed above.

The Somerset and Wiltshire Land Rover Club have assessed that the personal data provided to us is available from many sources, and therefore the harm that could be caused by the loss or theft of data is insignificant. Access to personal data will only be granted to those on the Committee with a genuine need. Our primary membership records are held on a stand-alone computer, which is password protected and does not access the internet. The data is also backed-up on an encrypted hard-drive.

Privacy Notice

The Somerset and Wiltshire Land Rover Club holds and processes personal information and data about its members in the interest of running the club and its administration. Your data will be held securely, and not transferred to any other person or party, unless there is a genuine need or requirement. You have the right of rectification and the right to request access to your data held by The Club. Once you are no longer a member, it will be deleted as detailed in our Data Protection Policy. We will never sell your data to any third parties. If you feel your personal data has been misused, you have the right to complain to the Information Commissioners Office.

Contact us

For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us via contact form that can be found at the bottom of this page.

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